Milk collection data from the milk receipt department from various centers is uploaded into the ERP, calculation of milk bills society wise based on SNF content from lab and weighing machines is done and purchase credited to individual societies in finance. Payment and purchase rate policies can be defined as per route, arrival time, quality and milk of cow, buffalo or mix grade. Cyclic billing and payment to societies on periodic basis, with adjustment of earnings and deductions against good or bad quality, achieving or overshooting targets and purchases like cattle feed, seeds, veterinary visits, compulsory deposits etc. is done before making payment. This single window on-line settlement of milk bills and society accounts both for credit and debits provides improved operational efficiency and speed of account settlement.

Sales

Sales can be through distributors, institutional sales, milk bars etc. System also takes into account sales returns. The categorization of various centers and milk products is possible on various parameters. Sales is integrated with Inventory and Finance, thus concurrently updating inventory and also taking care of outstanding and ageing analysis as well as MIS on sales. Software also provides processes to upload dispatch details and sales data to and fro Apex Organization HO. ebizframe can also manage marketing and sales promotions schemes.

Cattle Feed

ebizframe ERP System for Dairy automates all the activities of cattle feed business of the dairy starting from procurement of Raw Materials till dispatch to desired destinations including managing Broker accounts. It takes care of standards and specifications of raw materials and links rebates and premium based on QC reports for payments to vendors. Software takes into account the advance payments, their adjustment, dispatches with various packing options and invoicing etc. It is also linked to societies’ accounts integrated in Finance. Centralized server helps the Dairy to manage different plant locations easily for purchase as well as dispatches and accounts management for both receivables and payables.

Purchase

Purchase depends on the rolling plan received from the apex body. ebizframe ERP for DAIRY helps in calculating the quantity to be purchased on the basis of lead time and reorder level and on basis of the forecasted sales in case of derivative product units. It takes care of Sub-contracting and Service purchases. The RFQ based purchase feature of ebizframe for DAIRY, totally integrated to Purchase bill passing and inventory, gives good control to purchase department. A well designed report for quotation comparison and ordering is part of purchase module for dairy industry. ebizframe ERP software also has facility for import purchases and relevant inputs like Bill of Entry and landed cost etc.

Veterinary

ebizframe ERP System for Dairy automates all the activities of cattle feed business of the dairy starting from procurement of Raw Materials till dispatch to desired destinations including managing Broker accounts. It takes care of standards and specifications of raw materials and links rebates and premium based on QC reports for payments to vendors. Software takes into account the advance payments, their adjustment, dispatches with various packing options and invoicing etc. It is also linked to societies’ accounts integrated in Finance. Centralized server helps the Dairy to manage different plant locations easily for purchase as well as dispatches and accounts management for both receivables and payables.

• For Milk procurement which is the most complicated function in a dairy, one needs to define Co-operative Societies (Suppliers) attached to a particular region’s Union’s Dairy and details such as Address, Route, Collection time and society information like date of registration, Membership, directors, Bank Accounts etc
• Routes can be defined on factors like Societies covered, Distances, Truck arrival time, type of milk, Transporter and contract details.Details of Transporter including the details of vehicle, the route which they cover, contact information etc.
• Daily Milk Receipt quantity needs to be captured automatically from the Milk Weighing machine with details like Fat and SNF contents etc.
• Many Unions have Chilling plants in remote locations if distances are higher and milk has chances of getting spoilt in the bargain. These chilling plants need to capture similar data and work on-line or offer data upload at any given interval that can be automated or done manually.
• Quality Control – Set of quality parameters can be defined for milk with basic information like Cow milk, Buffalo milk or mixed milk, capture quality of milk from individual societies for all parameters like Fat content and SNF. The data may be entered manually or can be captured from the instruments directly if milk analyzer provides interface files. Raw milk procurement rates are linked to quality parameters of milk for billing purpose.
• Society-wise Billing cycle can be 3 times in a month or fortnightly or weekly etc. This billing has to take into account other deductions or bonus etc. for supplies done to the society while preparing these bills, apart from quality based billing etc.
• Billing cycle is fully integrated with Finance, general stores and cattle feed plant to capture details of supplies done to societies. This can also be linked to veterinary services module if it is operational within the ERP so that medical services can also be debited to society account.

• Cattle feed manufacturing, procurement for its raw material and distribution/sales is a separate business process that is created and integrated with the ERP. Procurement cycle needs to cover the concept of broker for advances, weigh-bridge integration, quality based rate variance for billing purposes and its linkage to society accounts for supplies done to them.
• Veterinary services are an important service offered by the Unions to their members to take care of their cattle stock. ERP should be able to plan and monitor field visits, medicines supplied, vehicle management and their spares, expenses monitoring operations. It can provide information about prevalence of diseases, their seasonal effect, spread across villages and Doctors’ performance. It needs to be linked to stores, finance and HR.
• Being a perishable commodity and low margin activity due to nature of business, the system would need to keep track on wastages due to spoilt milk or other products that may turn sour due to limitations of expiry, returned goods. These critical issues can provide or take away hidden margins not generally visible in normal operational data.
• Packing material consumption, its rejection due to quality issues, spares consumption that could indicated problems with any plant machinery also form an integral part of ERP.
• At macro-level an ERP for dairies would need to keep an eye on expected production from given quantities of procurement, variance from the norms, thus provide indicators about the health of operations at procurement and manufacturing levels, losses due to returns, tracking sources of such losses and cost escalation can provide the right kind of controls required in ERP Solutions for dairy industry.